Store in Documents

For printing, the data from the construction data program is generally stored in documents. These can be so-called RTF files, ODT files, PDF files, or Word documents. By storing the output in documents, advanced word-processing functions can be used and the currently generated output (which parts were selected, which prices were used) is archived in a document. This is particularly important because documents are increasingly sent by e-mail or directly to fax machines and therefore no paper printout is available.

Note: Documents that were created in the word processor via 'Save As' or in the Explorer via copy, or whose names have been changed, cannot be managed by the construction data program. However, they are displayed in the project management under 'Documents'.

Dialog for storing in documents

Besides many specific options, the following elements are the same in the dialog boxes for all outputs:

Document number: Two characters can be entered for the document number. Of the three available characters, the first character for documents is defined in the function 'Extras - Settings'. A character can be assigned for each document type. Therefore, in the list under the document number, only the relevant documents for each output type are displayed. Only when a valid document number has been entered can the 'Output' function be triggered.

Path display: The top display shows the current path and the full document name.

Document template: For the storage a document template can be used. This can be modified and extended with the 'Page Setup' button.

Sender: With this setting, the address selected in the address master for 'Own Address' can be written into the storage as the sender.

Recipient: As recipient you can enter client, architect, supplier or subcontractor. Client and architect have already been specified in the project information. The specific supplier or subcontractor can be selected under 'Supplier / Subcontractor'.

Pre- / Posttext: For material lists this field can be used to enable the pretext, the posttext, or both. The pretext and posttext can be entered using the respective button in the main mask.

Output: The Output function generates a document according to the settings and automatically launches the corresponding word-processing program with that document.